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Important Information for North Wales PaganFest 2024

Who are we? Pagan tree moot is a moot run from the Grosvenor hall in Mold on the 2nd Friday of the month. The team are Kate, Mel, Viv and Alli,as well as our kitchen witch Jane. We have been running since January 2020, hosting rituals, workshops and talks. We have been chatting about running an outdoor event for some time, so we teamed up with our lovely friend Vanessa Warrington at Halkyn Castle Woods to bring you “North Wales PaganFest”

The festival aims to bring people together in a safe and beautiful space to celebrate “all that is pagan” together. We strongly believe in community and wish that you all have a comfortable and enjoyable day. 

We are so humbled by the support from you all, as well as the support from our speakers, traders, workshop hosts, musicians, fire dancers and our volunteer team. 

There will be a tombola and donation buckets on site for raising vital funds for Our chosen charity this year, Jacksons animal rescue.

 

How to find us: -We are located at Halkyn Castle Wood. 

You access us:

westbound off the A55 between the Northop and Halkyn

exits. The exit is for the Travelodge and Burger King.

Pop ‘Travelodge Halkyn’ into your SatNav. (post code may not get you here!!)

Drive as if going into the Travelodge car park and you will

see the sign for Halkyn Castle Wood and our “North Wales PaganFest” banner

What3words reference: ///padding.bounded.coasting

Car parking – Car parking is available in the field immediately adjacent to the festival site. When you enter the driveway for the site, you will find our car park attendants who will greet you and direct you to park your vehicle. The car park will open at 8.45am to allow for all our guests to arrive, check in for wrist bands and be on site for the opening rite at 10am. You can enter the site when you arrive, but note that everything officially opens at 10am

There is some disabled parking within the festival site, please make the car park attendants aware if you need to use this and you will be directed to the area. 

Toilets: there is a toilet block on site this includes a disabled toilet, and two portaloos.

Dogs: -the festival site has been carefully risk assessed for dogs and it has been decided that only support dogs are permitted on site. Any dogs on site must be kept on a lead due to the nature of the site being woodland and containing a lot of wildlife. If you are bringing a support dog, please e mail pagantreemoot@gmail.com prior to the day.

Chairs: -there will be seating in the main areas where the talks and workshops are held, as well as picnic benches. If you have your own camp chair or picnic blanket, please do bring them 😊

Drums:- please bring along drums on the day for the rituals. Should you wish to store your drum for the day, you can do this at the information tent, where a wrist band can be attached with your name on. This tent will be manned at all times.

 

First aid:-

There will be first aiders on site throughout the day, the main contact points are the cherry fire circle and the info tent near the toilet block. You can alert one of our many volunteers should you require first aid, who will call first aiders to you. Your lead first aiders for the day are Kate Johnson and Vanessa Warrington. 

Should they be required the following places are the nearest to the site:

Minor Injuries: Holywell Community Hospital CH8 7TZ 01352 711833

A&E; Bodelwyddan Hospital Rhuddlan Road. Bodelwyddan. Rhyl. LL18 5UJ. 

 

Food:

On site catering will be provided by Ffres catering – they will be providing a menu which covers vegan and vegetarian as well as meat-based dishes. 

There is no WiFi on site so please bring CASH in case card machines don’t work!

You are also welcome to bring your own picnic. 

We have a tea/coffee stand and a lovely cake stall too. There’s a fresh lemonade stall and cold drinks. 

There are two water points for drinking water on site – volunteers can direct you to these points. 

Talks/workshops – all the talks, activities and workshops are included in the price of the ticket. There is a small charge for materials for the following workshops -Willow’s jewellery making, the arrow break ceremony at the god tent and Kimberley Morgan’s witch ladders. These charges are payable to the workshop holder on the day, should you not have the right money, a paypal payment can be made to Paypal.me/pagantree. There are readers and practitioner stalls who also charge.

 

Money-

There is no cash machine on site. Please bring some CASH with you in case card readers don’t work!

The following places are nearby:

Northop Community Shop post office, cashback, groceries, newspapers, alcohol, etc. High St. CH7 6BQ Sat 7am – 12.30pm 

Pentre Halkyn Shop and post office, cash back, open: Sat 7.30-7.30pm

Premier Stores, cash back, Northop Hall. 6am – 10pm everyday. CH7 6HS

Morrisons Supermarket, cash point. Connahs Quay CH5 4UP 8am – 10pm

Stalls: our marketplace is host to 50+ amazing stalls with a variety of Items from local hand crafts, witchy wares and everything in between. There are also 3 tarot readers, a healer, and a local distillery selling gin and mead.

Raffle: we will have a lovely raffle on the day, don’t forget to visit our info tent to have a look at the prizes and grab yourself a ticket

Weather- whilst we hope for a sunny day, all our talks and workshop areas are under cover. If it its sunny, don’t forget your sun cream!

Should you have any further questions, please e mail 

pagantreemoot@gmail.com or text/whatsapp kate on 07890 646870

By purchasing a ticket and attending this event you agree to abide by the terms and conditions of the site. These can be found on www.halkyncastlewoodevents.com
https://www.halkyncastlewoodevents.com/terms-conditions

General Terms & Conditions – Attendance at and visiting Halkyn Castle Wood Events and Education Ltd and Halkyn Castle Wood Leisure Ltd

 

We run a common-sense policy at Halkyn Castle Wood, where we expect people to respect each other and our home, garden and woods. If you see anything of concern please inform a member of the crew/ staff - no-matter how small. Halkyn Castle Wood events and activities take place in a natural environment; there are sticks, trees, brambles, nettles, biting insects and uneven ground. Please be aware of your surroundings, protect yourself and your children and stay safe.

We wish to ensure your comfort and safety whilst also keeping the costs realistic to enable as much profit to be raised for this years worthy charity, as possible. We thank you in advance for your consideration and wish you a fantastic weekend of happy memory making moments.

Now for the official Ts & Cs; for licence compliance and to allow us the chance to kick people out if they are dangerous or disruptive!  ;-) We will have security (who are also 1st aiders) and volunteers on site.

 

All tickets are issued on behalf of the event organisers (“Organisers”) and all ticket holders are subject to the terms and conditions indicated here and displayed on the premises, any of which may be changed at the Organisers’ discretion. The use of a ticket signifies agreement to the following conditions:

·       Tickets will be exchanged for wristbands at entry to the festival. All attendees including children, crew and artists must wear one throughout the event.

·       The Organisers and/or the venue(s) reserve the right to refuse admission or eject a ticket holder for behaviour likely to cause damage, injury, nuisance or annoyance or for failure to comply with the reasonable requests of the management.

·       The Organisers will use their right to search all persons and personal property via bag searches where deemed necessary. They will refuse admission to, or eject from the venue(s), any person who refuses to be searched by a steward, member of security or venue representative.

·       Please note that whilst every effort is made to ensure that the full advertised bill performs, this ticket is for a festival event and not a specific artiste or band.

·       Children are admitted on the basis that they are the responsibility of their accompanying adult, children must be supervised at all times.

·       Alcohol will not be on sale in the venue. You may bring alcohol into the festival but only those aged 18 years or over may consume alcohol. Security patrols will also operate around the venue(s) to prevent anybody under the age of 18 attempting to consume alcohol. Please bring plastic cups and avoid bringing glass. There will be bins throughout and ask that you use them (waste is hand recycled).

·       The following articles are not permitted – knives, Chinese lanterns, fireworks, smoke or gas canisters (including aerosols and nitrous oxide), megaphones, air-horns, flares, weapons, dangerous or hazardous items, laser devices, poles, unauthorised items for trading, including any goods using unauthorised event logos or unofficial tabards, and any article that might be used as a weapon and / or compromise public safety.

·       Smoking is permitted in the open air, but this is a family festival and we ask smokers to be considerate to others, particularly children. Please use the ash-trays provided.

·       Tickets are security printed.

·       The Organisers reserve the right to refuse anyone entry to the venue(s) at their discretion and any person who fails to comply with instructions from a steward or other person acting on behalf of the Organisers may be ejected. In addition anyone found to be causing damage to the venue(s), the venue infrastructure, causing harm to any other person at the venue, behaving in an illegal, anti-social or aggressive manner.

·       Halkyn Castle Wood events will be filmed for live and recorded internet streaming. Ticket holders give their express consent to the use of their actual or simulated likeness in connection with the production, exhibition, advertising or exploitation of any film, video and/or audio recording of this event and/or any element thereof in any/all media throughout the world. CCTV is located on the site to ensure the security of customers and prevent crime.

·       The Organisers shall not be liable for any loss, damage, cost or expense, except in the case of death or personal injury if due to any negligent act or omission on their part.

·       Persons attending the event are responsible for their own valuables. None of the Organiser or the venue(s) will be liable for any loss or damage to personal property brought to the venue(s).

·       The Organisers reserve the right to cancel this event at any stage, if deemed necessary in their opinion, or if circumstances arise outside their control. They also reserve the right to alter or change the programme and line-up without prior notification.

·       Should the event be cancelled or the line-up changed, the Organisers will not be liable for the payment of any compensation or for any loss of money and/or expenses incurred. In the event of cancellation of the entire event only the face value of the ticket will be refunded.

·       Tickets will not be exchanged nor money refunded unless an event is cancelled or postponed.

·       WARNINGS – Prolonged exposure to loud noise may cause damage to your hearing. Smoke effects, strobe lighting, lasers and loud noises may be used at this event. We recommend that young children wear ear protection.

Your legal rights as a consumer are not affected by these terms and conditions.

 

Terms and Conditions of use of the Camping, Caravan and Campervan Fields.

Campervan and caravans must be booked onto the site with the organisers prior to the event as there are limited spaces. Entrance is through the main site and the speed limit is 5mph. References to campervan or caravan set out in these terms and conditions include any purpose built portable living accommodation that can be towed or driven.

·       Towing vehicles will need to be parked in the car park. Absolutely no vehicles can be driven around any part of the fields except for gaining entry and leaving the site.

·       There must be a clear 3m space between each vehicle in the caravan and campervan fields or as directed by the crew.

·       One small tent/ awning[i] can be pitched behind or to the side of the vehicles.

·       Trading is not permitted anywhere in the camping fields from any vehicle, unless permission from owners.

·       In the interests of noise pollution and respecting our neighbours please keep noise/music levels at a reasonable volume and switch everything off by 11pm.

·       NO glass bottles/ glasses to be brought into the camping/caravan areas.

·       Children must be supervised

·       Any item that is deemed unsuitable may be refused at our discretion. This includes fireworks, generators, glass containers, smoke canisters, Chinese style lanterns, laser pens, any illegal or offensive items, offensive weapons or potential weapons or other similar articles. Any person in possession of such articles may be refused entry or ejected.

·       All wastewater including toilet and shower waste must be taken and deposited in the elson point provided – to the left of the shower block. It is against the law to tip these kinds of waste into the field or nearby streams or rivers.

·       No open fires are permitted anywhere onsite unless at fire circles with permission and agreed safety precautions in place. Small barbecues can be used within your allocated pitch but must be at least 3m away from any vehicle.

·       Traders/ organisers, please bring plenty of bin bags and once full, tie securely and take your waste away with you. Customers can dispose of waste if agreed, if bins are full please let a member of the crew know.

·       Portaloos will be provided in the outlying areas please endeavour to leave them as you would like to find them. If loo roll is low please let a member of the crew know.

 

The management reserves the right to eject anyone from site and confiscate their tickets and wristbands who does not comply to these terms and conditions

 

 

V Warrington Halkyn Castle Wood June 2024

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